Administrative Assistant
BASIC FUNCTION:

Under the direction of the owner/president, create & modify intra and internet web pages, work to design marketing strategy for radio station network programs, follow-through on marketing strategy, develop and maintain databases/spreadsheets of current activities/plans, in off times-perform a wide variety of secretarial and clerical duties; relieve the management of a variety of administrative details; maintain confidentiality of privileged and sensitive information.

REPRESENTATIVE DUTIES:  

• Instant action/reaction to web page modifications both private to the company and public on the internet.
   
• Develop Ideas/Prepare Marketing Campaigns to get our different radio program on additional stations.  Create/develop campaigns to sell advertising to business in towns where programs are listened to. 
   
• Have always at the ready, access database and excel spreadsheets of current company activities and plans.
   
• ALSO....
   
• Perform secretarial and clerical duties for the president and other staff who report to him, relieving them of a variety of clerical and routine administrative duties.
  
• Maintain confidentiality of privileged and sensitive information related to negotiations and other  actions.
  
• Prepare and maintain a variety of records and files including information of a confidential nature.
  
• Compose memos, letters or other materials of a confidential nature independently or from rough draft; prepare agenda items from oral or written instructions.
  
• Arrange and schedule a variety of meetings and conferences; prepare agendas, take minutes of meetings; prepare and distribute copies of minutes as appropriate.
  
• Serve as a liaison between the president and staff, employees, interns, clients and customers.
  
•  Make reservations and travel arrangements; process a variety of travel and expense forms.
  
• Take notes for letters and prepare letters and other material of a confidential or sensitive nature as needed.
•  
• Create promotional letters and flyers using computer programs graphics.
  
• Review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations.
  
• Compose correspondence.
  
• Collect and compile statistical and financial data and other confidential information for inclusion into special and periodic reports, records, and other information as necessary.
  
• Provide information and assistance in person or on the telephone on a variety company matters; answer routine requests for information in person or by enclosing materials or sending form letters.
  
• Receive, open and distribute mail; identify and refer matters to staff members in order of priority.
  
• Receive visitors, schedule appointments, screen visitors and phone calls and refer to appropriate staff members.
  
• Order and maintain office supplies; prepare and process purchase requisitions according to approved procedures; schedule maintenance and repair of equipment.
  
• Train, provide work direction and guidance to others as assigned.
  
• Operate a variety of office machines and equipment including typewriters, computers, fax and copy machines.
  
• Coordinate the duplication and distribution of a variety of materials; establish and maintain files.
  
• Operate a computer to enter and retrieve data, maintain records and generate reports; utilize word processing, spreadsheet, data base and other software required by position.
  
• Establish and maintain positive community and public relations image.
  
• Perform other related duties as assigned.
•  
• Perform light janitorial duties such as replacing trash bags,  vacuuming, cleaning desks, office kitchen area. 
•  
• Perform general help duties so that supervisors can focus on work.  Duties might include picking up dry-cleaning, lunch, office products from local stores, 
  
   

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Laws, rules and regulations related to assigned activities related to confidentiality of sensitive information.
  
• Organization, policies and rules for multiple company ventures.
  
• Modern office practices, procedures and equipment.
  
• Record-keeping techniques.
  
• Correct English usage, grammar, spelling, punctuation, speech and vocabulary.
  
• Oral and written communications skills.
  
• Operation of a computer and computer programs to include word processing, spreadsheet, database, internet and graphics applications.


ABILITY TO:

• Perform responsible secretarial and clerical work with speed and accuracy.
  
• Learn and apply company directives and rules.
•  
• Operate a variety of office equipment such as typewriter, calculator, computer and copier.
  
• Operate a computer including applicable software programs.
  
• Make arithmetic calculations quickly and accurately.
  
• Understand and follow oral and written directions.
  
• Work cooperatively with others.
  
• Establish and maintain effective working relationships with others.
  
• Meet schedules and time lines.
  
• Plan and organize work.
  
• Train and provide work direction to others.
  
• Maintain records and prepare reports.
  
• Work confidentially with discretion.
  
• Communicate effectively both orally and in writing.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school, including or supplemented by courses in secretarial skills and responsible secretarial and clerical experience.

WORKING CONDITIONS:

ENVIRONMENT:

• Office environment, rural setting. Must be comfortable on gravel roads.
  
• Constant interruptions.
•  
• Company maintains 2 offices, 8 miles apart.  Might be scheduled at either office. 

PHYSICAL DEMANDS:

• Dexterity of hands and fingers to operate a computer keyboard.
  
• Sitting for extended periods of time.
  
• Bending at the waist, kneeling or reaching to retrieve and file records.

APPLICATION

To apply for this position please send an inquiry email to:
employment @bluemarbletechnology.com (take the spaces out of the email address before sending) In this email please outline your interest, why you think you would be a good candidate for the position, your availability. We will respond to you and ask for more hard data.

Equal Employment Opportunity
All recruiting, hiring, training, promotion, retention, or any other personnel actions comply with the principle of Equal Employment Opportunity and are made without regard to race, color, religion, sex, national origin, the presence of a medical condition, disability, or association with an individual with a disability, marital, veteran status, age or any other legally protected status. Additional information may be obtained from this source.

CLOSE WINDOW